WEDDING/EVENT CONTRACT

blue pony photography


EVENT DATE & TIME:_________________________________________________________________

EVENT ADDRESS: ___________________________________________________________________

PARTNER #1: ___________________________    PARTNER #2 ________________________________

PREFERRED MAILING ADDRESS: _________________________________________________________

EMAIL ADDRESS: ___________________________________________________________________

PHONE NUMBER: ___________________________________________________________________


PRICING INFORMATION


PACKAGE : # ________ or # ________ hours x $350/hr: $ ________

HOURS OVER PURCHASED PACKAGE ($295/hr): $295 x ________HOURS= $ ________

OTHER: $ ________

TRAVEL FEE: $ ________

HOLIDAY FEE: $ ________

TOTAL: $ ________


WEDDING/EVENT CONTRACT (TERMS & CONDITIONS)


RETAINER: A 50 % non-refundable deposit is due at the time of booking to secure the date of the event. Remainder of any balance after deposit/retainer is due one week before day of ceremony. No wedding photography will be fulfilled without payment paid in full. Retainer can be transferred to another project with sufficient notice if original event is cancelled or date changed.

PAYMENT LATE FEE: A $50 per day fee will be assessed if the final payment due one week before the ceremony is not received. No wedding photography will be fulfilled without payment and late fees paid in full. 

CHANGE OF DATE OR VENUE: Photographer must be notified in a timely manner if change of venue or date occurs. If new venue is greater than a thirty minute radius from New Orleans, a travel fee will be assessed depending on distance. Change of date will be attempted to be accommodated; however, if not possible for photographer, deposit/retainer will be forfeited.

CANCELLATION: All cancellations must be received in writing. The are no refunds of the retainer or deposit. Additional payments made toward balance at time of cancellation will be transferred to a studio credit.

FAILURE TO PERFORM: Due to the limited and subjective nature of the event, blue pony photography cannot be held responsible for requested photographs not taken or missed, lack of coverage resulting from weather conditions, or schedule complications caused by, by not limited to, anyone in or at the event, or by the church or location restrictions. The Photographer is not responsible for lost photo opportunities due to other cameras or flashes, the lateness of the bride or groom, or other principles. The Photographer makes every effort to take requested photographs, it is acknowledged that any lists submitted to blue pony photography will be used for organizational purposes, and no particular photograph is guaranteed.

FORCE MAJEURE: If blue pony photography cannot perform this agreement due causes beyond the control of the Photographer, or due to the Photographer’s illness, then blue pony photography shall return all monies paid by the client, but shall have no further liability with respect to this agreement. This limitation of liability shall also apply in the event that photographic materials are damaged in processing, lost through camera or memory card malfunction, or otherwise lost or damaged.

TRAVEL FEE: Ceremony or reception areas greater than a thirty minute radius outside of New Orleans will be subject to a travel fee at the discretion of blue pony photography. Multiple factors are considered when determining fee, including but not excluding other factors; distance, difficulty of travel to site, time of day, traffic, over-night stays, and holidays.

PARKING FEE: If location of venue or location of couple getting ready requires paid parking, a parking fee will be assessed with current rate of parking for that location with additional holiday or event fees taken into consideration. 

COPYRIGHT: Title (possession) of and copyright of all images shall remain with blue pony photography and hereby client has unlimited but non-exclusive rights to use or reproduce the photographs and may print or use them in any other suitable manner and share them with whomever they chose. However, client does not have right to claim work as own or sell work for monetary or other gains.

EXCLUSIVE PHOTOGRAPHER: Blue pony photography shall be the exclusive photographer retained by the client for the purpose of photographing the wedding. Family and friends of the client and other wedding vendors shall not interfere with the Photographer’s duties.

CREATIVE LICENSE: Images are edited at the discretion of blue pony photography. Delivered galleries may not include all images shot. The Photographer reserves the right to edit and release only those images deemed creditable as professional quality and within the Photographer’s artistic standards.

RAW IMAGES: RAW images are not provided with client gallery or available for purchase.

GALLERY RETURN: Client galleries will be given to client usually within six weeks of event. If there is to be a delay in delivery the Photographer will make new delivery date known to client and will arrange to have gallery delivered as soon as possible.

MARKETING: Permission is hereby granted to blue pony photography to use any images created under this agreement for professional samples, displays, website pages, advertising, e-marketing campaigns, emails, social media, or any other purpose.

IMAGE STORAGE: Blue pony photography recommends backing up all images to an additional format, such as a hard drive or flash drive. Blue pony photography is not responsible for the storage of any images after they are delivered.

DIGITAL IMAGE PRINTING: Images must be downloaded from gallery prior to attempting to print images. All blue pony photography images are shot at the highest pixel count resulting in high-resolution images. Image quality is directly proportional to facility being used to process photos, and blue pony photography can not be held responsible for subpar image processing.

CONTACT: The Photographer's phone number will be provided to the client prior to the session, event, or ceremony for day-of needs. The Photographer's phone number is not to be used for non-urgent communication, and for those matters the Photographer should be contacted via email. 

MEALS AND BREAKS: The Photographer and if applicable the Photographer's assistant/second photographer will be provided with a vendor meal during event, if event is four or more hours, to be eaten at the same time the guests are eating. The Photographer and if applicable the Photographer's assistant/second photographer will also be allowed a ten minute break every two hours for the duration of the event.

BEHAVIOR OF GUESTS: The Photographer will not be held responsible for missed photos due to flashes from other cameras or other devices being used to record or photograph the ceremony. If the Photographer is subject to an incident of sexual assault or unwanted touching, the Photographer will document the situation, let the wedding couple know regarding the incident, and will it will be up to the discretion of the Photographer to remain or stay at the event.

HOLIDAYS: A flat-rate holiday fee of $500 will be assessed for the following holidays: Fat Tuesday, Easter, Halloween, Thanksgiving, Christmas Eve, Christmas Day, New Year’s Eve, & New Year’s Day.